logical document determination

Document Unitization

This procedure removes inadequacies and imprecision creeping in during document preparation and imparts accuracy to a document record. This is one of the significant procedures concerned with the progress of an electronic document management system. This process also recognizes every single document by date or by category.

a) Physical Determination

Documents are unitized or separated manually by means of staples or paper clips. The features that are considered in this process are;

  1. Beginning Bates: The starting point of the document.
  2. Ending Bates: The ending point of the document.

b) Logical Determination

Reasonably differentiates documents from one another and classifies attachment connections among documents. By unitizing this way, it can help the user in expeditiously retrieving his/her specific document by the date, author, or any other implied field even when this document is as an attachment to the original manual compilation.

Each and every one of the documents is scrutinized well and at this stage, we identify the ground purpose.

Listed are a few of the decisive factors;

  1. Beginning Bates: Document Starting Point.
  2. Ending Bates: Document Ending Point.
  3. Beginning Attachment: Parent Document Starting Point.
  4. Ending Attachment: Child Document Ending Point.

c) Document Preparation / Reconstruction

The Preparation/Reconstruction of the document is one of the prime tasks in a multifaceted imaging or litigation assignment.

  1. Attachment objects such as staples, paper clips, binder clips etc. are removed from the documents
  2. The attachment objects are made a note of, in case the relationship of the documents are important in the work
  3. Remarks are attached to plain paper in preparation for scanning
  4. The details of the documents, whether they are double sided or odd –side pages, are also taken a note of
  5. The direction of the pages is noted down in case the work requires alteration in the image direction.
  6. The connections or relationships between the documents are noted.
  7. The preparation of the documents is completed so that the reconstruction of the documents is uncomplicated.
  8. After the completion of scanning and the scan quality checking, the documents are reconstructed and they go back to their original boxes. The original arrangement and the form of the documents will be rebuilt and retained.

d) Optical Character Recognition

Optical Character Recognition (OCR) services – The OCR services from Data BPO help in creation of accurate replicas. Our data-capture and verification procedures provide reproduction and precision services at 99.995 % accuracy rate. Your documents are transferred with Bate numbers to a computer file format.

Conversion from type-written documents to electronic text for enclosures in the on-line recovery system is an added feature from Data BPO. Users can find information either by using the coded data or just some text. Keywords can be located in a more lucrative and capable mode.

Optical character recognition is not 100% correct but at Data BPO, the documents undergo concentrated effort-based scrutiny for the correct of any mistaken text. Nevertheless, contemporary recovery techniques have the capability to locate documents even when they have been incorrectly spelled.

e) Document Discovery

Data BPO offers an effective process of document discovery electronically. The process involves not just the transferring of emails, attachments and documents into TIF images and extracted metadata for databases but also electronic manuscript’s conversion of communications and documents.

Data BPO is one of the principal companies that offers E-Discovery conversion services for email systems in most of the regular electronic file formats.

Previously, the process had been a very tedious one where electronic documents were to be opened and then printed to hard copies, bate numbered, scanned and then coded. Some errors used to surely creep in and these had to be rectified. But Electronic discovery process bypasses all these steps and electronically converts the documents to files that are used in retrieval system.

Electronic numbers may be made use of before and after recovery. Documents with images are transferred to TIF or PDF images.

e1) Data Capture

Data BPO data capture services provide excellent and high-valued assistance for large scale projects such as processing of forms, extraction of data from the internet, keying from images, conversion of files, electronic journals and more. Data BPO being a major company in offshore data entry market, offers a real deal in savings of cost. Our data capture services are relied on for our efficiency, effectiveness, confidentiality and security that we attained after many years of experience.

Two main tasks within Data Capturing are

  1. Indexing Documents:
    • To provide index information about the document. (Meta-data)
    • Indexing documents helps in expediting the search for the document. The index may be enclosed in the document itself. So when we are scannin your document, we select the most favorable data to index.
  2. Processing data:
    • To process the data on the form and thereby provide necessary inputs to some other system or process.
    • It is simple to capture data and transfer data between two different entities in case of paper documents. In the case of documents such as forms, the whole process can be completed by the computer itself with the user using just the pen

    The salient features of data capture process at Data BPO are

    1. Capability to work with over 2,200+ file types
    2. Familiarity with over 30+ Email systems
    3. Key breaking ability
    4. Windows, Mac, UNIX knowledge
    5. Four de-dupe techniques
    6. Full search of local text
    7. Full Protection
    8. Flexibility through multi processors per Job
    9. Competence of 2 Million pages per day

E2) Document Capture (Scan-to-File Services)

Data BPO’s Document Capturing services computerize any legal process that begins with an arriving document or sending an original image/recovered data straight to your network. DataBPO guarantees total dedication and commitment in the provsion of broad-based data capture solutions.

The salient features of data capturing services at DataBPO are

  1. Document imaging capabilities across the country
  2. Quality managed procedures
  3. Capability to scan to TIFF or PDF
  4. Load files for introduction into most case management software
  5. Presently conducting more than 100 million images per month
  6. Established project management capabilities
  7. Technical assistance offered round the clock

Data BPO provides a horde of solutions in the electronic data discovery process services for litigation document management demanded by law companies and commercial legal department.

Working with you had been an immense pleasure. We really appreciate your promptness and co-operation. Also, you would be doing our upcoming web related projects too.

Deborah Turner

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Required Process
  Document Preparation
  Unitization
  Scanning
    200 dpi B&W
Color Oversize Color
  Image Format
    Single Page TTF Multi Page TTF
    PDF Other
  Reconstitution
    Complete Partial
    OCR None
  Bates #
    Start End
    Additional (attach)
  Indexing (Please attach description)
  Coding (Please attach order form- Coding)
Project Sizing
  Location of document
  Transportation Required
  Total no of boxes
  Total no of documents
  Pages per document
  Total number of pages
Misc Instructions